Job Summary

Clerical/secretarial support work in establishing, preparing, completing, reviewing, processing, and maintaining human resources and staffing-related forms, records and files, including entering human resource-related data to the District’s automated systems.  This class is located in the Human Resources Division which has a significant role in personnel administration and employee relations for the Duval County Public Schools and functions in a confidential capacity in the performance of its assigned duties. Contacts require basic courtesy, tact, and effectiveness in requesting or providing information, asking questions or obtaining clarification. 

Essential Functions

1. Establishes, maintains, and updates human resources files and associated records and systems, including interfacing with Budget, Payroll, Benefits, Pension and other related activities.

2. Reviews, researches, prepares, completes, and processes a variety of human resources forms, records and files.

3. Reviews, researches, prepares, completes, and processes a variety of human resources forms, records and files.

4. Compiles data and human resources information as directed.

5. Provides procedural guidance, assistance and training to other employees on human resources matters.

6. Types correspondence, memoranda, reports, and other office and human resource documents, which may include technical, scientific or legal terminology from sources such as rough drafts, notes, and oral instructions.

7. Enters human resources-related data to the District’s automated systems to include Board Agenda items.

8. Prepares routine correspondence and reports.

9. Performs related duties as required. 

Probation: Six (6) months

Qualifications

Open Requirements:  A three (3) year combination of education, training, and/or experience in clerical /secretarial work, one (1) year of which must have included performance of human resources-related functions which involved data entry to and the regular use of an automated human resource system as the primary purpose for which such job existed.   Human Resource experience with SAP or comparable automated human resource systems for a large, complex organization preferred.  Must be able to type 30 correct words per minute.

Promotional Requirements:  All permanent employees who have served for one (1) year in the class of Human Resources Aide and/or a comparable or higher level clerical or accounting /bookkeeping class* who regularly work with and use the District’s automated information systems may apply.  Must be able to type 30 correct words per minute.

Licensing:  NA

Knowledge, Skills, and Abilities

• Knowledge of laws, rules, regulations, policies, procedures, and guidelines governing the District’s human resources activities as well as job-related provisions of collective bargaining agreements and pay plans
• Knowledge of data-gathering techniques, methods, and procedures
• Knowledge of payroll and leave policies and procedures
• Strong oral, written, and interpersonal communication skills
• Strong word processing and spreadsheet skills
• Strong organizational skills
• Strong time management skills
• Strong prioritization skills
• Ability to read, understand and apply laws, rules, regulations, policies, procedures, and guidelines governing the District’s human resources activities as well as its collective bargaining agreements and pay plans and other job-related materials
• Ability to learn Duval County Public Schools’ human resource practices and procedures and automated systems
• Ability to establish and maintain human resources records and files
• Ability to perform and verify arithmetic computations
• Ability to compile data
• Ability to communicate effectively
• Ability to follow oral and written instructions
• Ability to operate personal computers and use software applications
• Ability to operate standard office equipment
• Ability to establish effective working relationships
• Ability to type at a rate of 30 correct words per minute