Job Summary

Coordinates purchasing of a variety of supplies and services for schools and departments. Evaluates suppliers to ensure best pricing for supplies and services.

Essential Functions

1. Inputs data to create and process purchase orders using procurement system.
2. Solicits, receives, tabulates, and evaluates bids to determine most desirable suppliers. Prepares and reviews bid solicitation packages for conformity with guidelines.
3. Reviews purchase requisitions for informal purchases and processes or assigns to Assistant Buyer.
4. Supervises and trains assigned staff, conducts performance appraisals, makes employment and discipline recommendations, and coordinates work assignments.
5. Determines appropriate methods and sources for procuring materials, supplies, and equipment. Advises School District personnel on sourcing and procurement of such items.
6. Conducts meetings and/or training sessions with end users, potential vendors, and/or Bookkeepers on bid requirements/specifications, products, and/or procurement system training.
7. Recommends awards or other bid dispositions and prepares award recommendations. Attends, conducts, and/or presides over bid openings.
8. Serves as SAP Super User liaison for Purchasing. Creates new Purchasing Card profiles. Attends group meetings; participates in system testing, changes, and upgrades. Provides troubleshooting on system errors.
9. Performs other duties as assigned.

Qualifications

Education: Bachelor’s degree from an accredited college or university preferred.

Experience: One (1) year of experience in highvolume governmental agency purchasing department is required, or two (2) years’ relevant business experience preferred.  

Certifications & Licenses:  NA    

Knowledge, Skills, and Abilities

• Knowledge of laws, statutes, rules, and directives related to procurement
• Knowledge of practices, principles, and procedures for purchasing and procurement
• Knowledge of formal competitive bid cycles, administration, and preparation of specifications for materials, supplies, and equipment for school programs
• Basic knowledge of contract development procedures and practices
• Strong oral, written, and interpersonal communication skills
• Word processing, spreadsheet, and database software skills
• Strong product research and cost data comparison skills
• Strong problem solving skills
• Strong organizational skills
• Strong detail orientation skills
• Ability to interpret, develop, and apply multiple procurement specifications
• Ability to analyze bids and administer the bidding process
• Ability to establish and maintain cooperative working relationships with vendors, teaching staff, Page 1 of 2and administrators
• Ability to maintain current knowledge of business trends and market changes
• Ability to manage team activities
• Ability to design workflow to meet deadlines